Your guest list

From an empty list to one you can print invitations from.

1. Press Add, at the top of the list beside the filters. On a phone it is the +.
2. Choose A household or group if they come as a family or a couple, or One guest if they do not. The household is the unit that gets a link, so a couple invited together should be one household and not two guests.
3. Put a name on each line. Household name is what goes on the envelope — “The Hendersons”. Left blank, we use the first name on the list.
4. Add an email if you have one. It is optional: leave it empty and you invite them on paper, and their code still works.
5. Keep going. The form stays open and counts what you have added, so a list of forty is forty presses of Add household rather than forty trips through a dialog.
6. When people are asked to different parts of the day, open Guest groups under the list and make one — “Evening only”, “Rehearsal dinner”. Then put households into it.

You do not need the whole list before you do anything else. Add a few households and the seating plan, the menu and the stationery all have something to work with.

Why the household is the unit

The unit here is the household, not the person. The Harrisons get one invitation, one link and one QR code, and everybody inside it still answers for themselves — their own yes or no, their own meal, their own dietary note.

That is why you can add a child or a plus one later without reissuing anything: the invitation belongs to the household, and the household has not changed.

Groups

Groups are how you say who is asked to what — day guests, evening only, the people at the rehearsal dinner. They do two jobs: they decide who an event shows to on your website, and they decide who is asked to choose from a particular menu.

An event that names no groups is visible to everybody. That is deliberate: the alternative would mean the day you create your first group, everything you had already written quietly becomes invisible to somebody — and you would not be able to see it happen, because your own screen shows you everything.

One code for everyone

A household's code only reaches somebody already on your list. For the people it cannot — an old address, an invitation that went astray, a card on a table at the venue — there is one code for the whole wedding, which you switch on from the QR codes screen.

It never makes somebody an existing household. It takes a request: a name, and who is with them. Nothing reaches your guest list until you approve it, so a code that ends up in a group chat still cannot be used to reply as anybody, change their meal, or read what they cannot eat.

Your wedding has three kinds of code and only one of them is private. The shared reply code and your gallery code are meant for everybody. A HOUSEHOLD's code is a credential — anyone holding it can reply for that household. The QR codes screen says which is which, private first.

Exporting for your caterer

Export gives you two things. A spreadsheet with one row per person carrying their answer, their courses and their dietary requirements — that is the file your caterer wants. And every household's QR code as its own image, named after them, for whoever is laying out your stationery.

Set the colours first, on the QR codes screen. Every code uses them — the ones you download and the ones a guest sees on screen.